Enter a value that specifies an area definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type
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Select the base area type for a record. The system will use the accumulation of GLOA and GLA modifications to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location modification 1-5)

Enter user-defined codes from UDC table 15/AR that specify modifications to the base location type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location modification 1-5)
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Enter user-defined codes from UDC table 15/AR that defines changes to the base location type for gross leaseable area (GLA).

Program ID

The system displays one of the following values:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table during a conversion.

Updating Gross Lease Occupancy Information

This area offers a summary of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease occupied area (GLOA) and gross leasable location (GLA) for all systems in a structure or residential or commercial property for a specific period. You can supply the details from the R15141 report to brokers who are seeking residential or commercial properties to lease and to landlords who can provide the information to potential occupants.

When you run the R15141 program, the system:

- Uses the dates entered in the processing options to identify the amount of time, based upon the lease dates, for which the computations apply.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA worth from the Area Master table (F1514).

- Retrieves GLOA and GLA adjustment worths from the Area Master table (F1514).

Processing choices enable you to specify how the system performs the estimations, in addition to whether the estimations need to be carried out for all lease statuses and lease types. You can also run the program for particular structure (business unit) category codes to determine occupancy for a group of buildings (for example, the occupancy on A-rated residential or commercial properties).

You can run and save numerous versions of the R15141 program. For circumstances, you can run the program using location worths from the first of the month and then run the program once again utilizing area values from the end of the month. You can likewise run the R15141 program to get GLA and GLOA results for a defined area definition to make sure a more accurate denominator computation for share aspect denominator and tenant exclusion guideline estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change location types defined in Area Definitions table (F15142) will be used to change the worths for GLOA and GLA that are populated in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for cost participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) due to the fact that these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing choices enable you to specify the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system utilizes to determine gross leasable areas (GLA) and gross lease inhabited locations (GLOA), based on the lease date.

3. Gross Lease Area Calculation Method

Specify a computation approach from UDC table 15/OM that determines the occupied location for an unit. Values are:

1: Select area values as of the first day of the month.

2: Select location values since the last day of the month.

3: Select area values since the 15th day of the month.

4: Select a typical area for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing option. The system will then re-calculate tenancy.

1: Delete only. The procedure will end after the system deletes records from F15141.

Note. If you enter 1 in the Deletion Method processing choice, you need to still go into a calculation method and location definition to figure out the records the systems chooses for removal.

5. Deletion Method

Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on information selection, date variety, calculation approach, and area meaning values in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the location meaning to utilize to determine the occupied area for an unit.

The base area type is utilized to determine unadjusted area worths for GLOA and GLA. If you get in change location types for GLOA and GLA, the system will use those location amounts to the unadjusted area worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is inhabited or uninhabited for the time period from the dedication date to the lease start date. Values are:

Blank: The unit is vacant.

1: The unit is occupied.

Lease Status

Specify which leases to pick for processing based upon the lease status